As a start, I would like to propose the following:
Using this time to update mailing lists, emails and telephone listing. With the mandatory lockdown in Maryland, Washington, DC, and Virginia where the majority of our members reside, it is reasonable to suggest most of us are now working from home, thus providing the opportunity of flexibility to complete tasks effortlessly outside of our paid employment. Undoubtedly, communication is perhaps the lifeline of any organization, especially ours. A quick check and statistical analysis from Grand View shows the significant lack of and/or incorrect email information of our Lodge brethren. NOW is the time to update emails, addresses, and telephone numbers, while providing an opportunity for these Brethren to be contacted during this difficult time.
Updating financial records is crucial during the current lockdown. Lodges should endeavor to collect outstanding membership dues from those who are able and willing to pay (while finding those in need of aid), clean up the rolls (deceased, non-payment), review current investment to determine next steps and setting up audits to determine Lodge's current financial health.
Refreshing Lodge officers on their traditional responsibilities, offices and stations. It has been long established that if we fail to use a specific skill over a significant period of time, we will easily lose that skill. Now is the time for Lodge officers to privately review their traditional roles and responsibilities in readiness for when Lodge activities resume. Personal study and individual review are essential to achieve this, while virtual group study is highly encouraged (see the Grand Lecturer’s advice on this previously given). Take the initiative to lead weekly or bi-weekly calls with the officers of your Lodge to dole out responsibilities and plan any non in-person committee work.
Preparing monthly bulletins is an essential tool to communicate with the wider membership in your Lodge. Suggested topics included birthdays, anniversaries, COVID-19 updates, readjusting the Lodge schedule in conjunction with current state government restrictions. Please stay tuned to our website and email communications of the Grand Master and the Grand Lodge and share with your Brethren!
Preparing for succession. While I’m sure this is not exactly what many presiding officers would presume to think about, it is important that we prepare our future leaders, both senior officers and sideline brethren, so they are prepared to take the reins of leadership when necessary! Now is the time for Worshipful Masters to begin preparing their successors for leadership prior the end of their term. Such efforts must include, but are not limited to, preparing senior Lodge officers to complete their mandatory code, leadership exams, and ritual proficiency.